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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 3, 2013 TITLE: FIVE -YEAR STRATEGIC PLAN PROCESS AGREEMENT WITH MANAGEMENT PARTNERS 116: -, . CI MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Management Partners, Inc. for the completion of the five -year strategic plan process in an amount not to exceed $50,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In June 2012, the City embarked in a strategic planning process and engaged Management Partners Inc. to facilitate the project. There were two phases identified for the project: Phase 1 was to establish a set of priorities for the 2012 -13 fiscal year and Phase 2 was to develop a five - year strategic plan for the City. Management Partners worked with the City Council members and the management staff beginning in June 2012 to develop the key priorities for the fiscal year and completed that part of the project in November 2012. Due to a transition in leadership, the initiation of Phase 2 of the project, the development of a five - year strategic plan, which had been scheduled to begin in December 2012, was delayed until April 2013. At that time, a Council subcommittee on strategic planning composed of Councilmembers Benavides, Martinez and Reyna was established. On April 30 and May 7, the subcommittee, together with a Department Head subcommittee of the directors of Planning and Building, Parks and Recreation, and Public Works, as well as the Interim City Manager and the Interim Deputy City Manager, met with the Management Partners representatives to determine the next steps in the process. Strategic planning is an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy. The five -year strategic plan will include a vision, a description of the mission of the organization, a set of values that will guide actions, a set of multi -year goals that guide decisions, strategies for each of the goals, and an action plan for implementation. The City Council and staff are committed to engaging the community in the process of developing the City's five -year strategic plan. 25C -1