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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 3, 2013 TITLE: ORDINANCE AMENDING SECTIONS 2 -155 AND 2 -157 OF THE MUNICIPAL CODE — THE SUNSHINE ORDINANCE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Adopt an ordinance amending certain Municipal Code sections related to the Sunshine Ordinance (sections 2 -155 and 2 -157) to improve functionality and maintain transparency. DISCUSSION In October, 2012, the City Council adopted a Sunshine Ordinance to ensure that the City operates in an open and transparent manner. Although the City Council and staff are committed to the principles incorporated into the Sunshine Ordinance, there are some recommended changes to the provisions that are necessary in order to reflect effective operations. The proposed amendment incorporates several changes to timelines contained in the provisions of the ordinance: the date of the submittal and annual review of the City's five -year strategic plan, the annual budget meeting dates, and the date for the monthly posting of the calendars of public officials. Five -year Strategic Plan The City initiated a strategic planning project in June 2012 that was divided into two phases. The first phase, which was to develop a set of priorities for the 2012 -13 fiscal year, was completed in November 2012. The second phase, which is to develop a five -year strategic plan, was scheduled to begin in January 2013 in order to be completed by June 2013 as prescribed in the Sunshine Ordinance. However, due to a transition in City management, the initiation of this phase of the project was delayed. In April and May, 2013, a subcommittee of the City Council, together with department head and City Manager Office representatives, met with the consultant facilitating the strategic plan process to develop a revised schedule. The subcommittee determined that it is imperative for the new City Manager to participate in the process of defining the City's strategic plan. As the current schedule for the City Manager recruitment anticipates the arrival of the new manager in September, the revised schedule provides for public input and a series of workshops that will culminate in the consideration of the adoption of the plan by the City Council in November, 2013. 5OA -1