25F - AGMT - RFP - BUS SHELTER AND BENCH SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2013 TITLE: AMENDMENT TO AGREEMENT WITH CLEAR CHANNEL OUTDOOR, INC., AND REQUEST FOR PROPOSALS FOR BUS SHELTER AND BEN ERVICES IT AGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s' Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the Public Works Agency to extend the bus shelter and bus bench services agreement with Clear Channel Outdoor, Inc., for a period not to exceed 12 months, on a month-to-month basis, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Approve issuance of a Request for Proposals to qualified firms for exclusive bus shelter and bus bench services. DISCUSSION Since December 8, 2000, the City has had an exclusive agreement with Eller Media Company/Clear Channel Outdoor, Inc., (Clear Channel) to provide bus shelters and benches in the public right-of-way at bus stop locations throughout Santa Ana. This agreement was extended and is set to expire on June 30, 2013. The purpose of having bus shelters and benches is to provide bus patrons with shelter from the elements, a location visible to the public, a safer environment at night, and a location for the disabled and elderly to rest while waiting for the bus. Clear Channel provides 137 advertising bus shelters and 684 non-advertising bus benches, with at least one trash container at each shelter or bench at OCTA bus stops in the city. Clear Channel also provides two additional non-advertising shelters for public service announcements at locations selected by the City. In October 2012, the Environmental and Transportation Advisory Committee (ETAC) reviewed the Bus Shelter Program and options for future improvements. ETAC approved their Ad Hoc Committee's recommendations for a new bus shelter design by a vote of 4 to 0 (1 absent). After researching recent bus shelter agreements with other Orange and Los Angeles County cities, it was determined that declining advertising revenue could jeopardize RFP responses if there was only a request for new bus shelters. Therefore, to increase the potential for RFP responses, staff prepared a RFP Scope of Work that includes options for both the maintenance and refurbishing of existing shelters and benches, and for the installation and maintenance of new bus shelters (Exhibit 1). 25F-1