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<br /> <br /> 0.1. t.~ rtlk.. I IN <br /> REQUEST FOR <br /> COUNCIL ACTION <br /> <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> JUNE 17, 2013 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> <br /> AGREEMENT RENEWAL WITH ORANGE El Amended <br /> El Or dinance on 1 S` Reading <br /> COUNTY MAILBOXES FOR DOWNTOWN ? Ordinance on 2nd Reading <br /> GENERAL MAINTENANCE SERVICES ? Implementing Resolution <br /> AND GUARDRAIL, BOLLARD, AND ? Set Public Hearing For <br /> CHAIN-LINK FENC EPAIR <br /> CONTINUED TO <br /> FILE NUMBER <br /> CITY MANAGER <br /> <br /> RECOMMENDED ACTION <br /> <br /> Authorize the City Manager and Clerk of the Council to execute a renewal agreement with <br /> Orange County Contractors Services dba Orange County Mailboxes and Construction to provide <br /> general maintenance services in the Downtown Santa Ana area, as well as citywide repair to <br /> guardrails, chain-link fences, and traffic bollards for an amount not to exceed $55,000 through <br /> June 30, 2014, subject to non-substantive changes approved by the City Manager and City <br /> Attorney. <br /> <br /> DISCUSSION <br /> <br /> The above recommended action is intended to allow the City to benefit from the option to extend <br /> for a final one-year renewal. The contractor has agreed to cap costs at Fiscal Year 2012/13 <br /> rates. During Fiscal Year 2013/14, staff will complete a Request for Proposals process to solicit <br /> proposals from qualified service providers. <br /> <br /> The City is responsible for maintaining public safety and reducing liability on approximately 400 <br /> miles of streets. To ensure a functional environment and minimize safety hazards, the City <br /> maintains its Downtown area by providing general maintenance services for all public areas <br /> covering streets, sidewalks, and parking, as well as repairs to bollards and pavements, and <br /> electrical and plumbing repairs on a call-out basis. Contract services are necessary to assist with <br /> the repair of City-owned guardrails, permanent chain-link fencing, block walls, and traffic bollards. <br /> <br /> On April 12, 2010, the City entered into an agreement with Orange County Mailboxes and <br /> Construction to provide general maintenance support services. An amendment on April 18, <br /> 2011, added Downtown general construction services and an option to extend the agreement for <br /> two additional one-year periods. A subsequent amendment approved on July 2, 2012, extended <br /> the agreement into one of the renewal periods. <br /> <br /> <br /> <br /> <br /> 25C-1 <br />