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I. PURPOSE The purpose of this Request for Proposal (RFP) is to obtain a prime contractor to enter into an agreement with the City to perform an assessment of the current street lighting system at various locations as designated by the City where high voltage street lighting systems operate, and begin a three phase process for the removal and replacement of existing conduit, rewiring of each street light pole, the installation of new service points and the installation of new globes. II. REQUEST FOR PROPOSAL TERMS 1. PROPOSAL SUBMISSIONS Proposals must be submitted to the Administrative Services Division in a sealed envelope showing on the outside, the name of the bidder, and the proposal due date and time. An authorized representative of the contractor must sign the proposal. 2. PROPOSAL WITHDRAWAL Proposals may be withdrawn by written request received before the hour set for the opening. After that time, the contractor may not withdraw proposals for a period of ninety (90) days from the date of the opening. 3. LATE PROPOSALS It is the responsibility of the contractor to see that any proposal submitted shall have sufficient time to be received by the Administrative Services Division prior to the proposal due date and time. The City of Santa Ana Public Works Agency shall not be responsible for proposals lost or delayed in the mail. Late proposals will be returned to the contractor unopened. 4. REQUIRED DOCUMENTS Contractor must return the following completed documents with their proposal: • Detailed proposal of services in accordance with the specifications detailed in Exhibit A. Proposal should take into consideration the evaluation criteria included in Section II and should not exceed 20 pages. • Proposals should include job qualifications of key contract staff including lead service personnel, superintendents, supervisors and managers. Personnel shall have at least one year of experience maintaining and troubleshooting street lighting systems. • Completed Contractor's References form (Section III); • Signed Proposal Form (Section IV); • Signed Certification of Non - Discrimination by Contractors (Section V); • Completed Contract Pricing Sheets (Section VI); • Exhibit C is for reference only, but will be required when the contract is awarded to the successful contractor. 3 19C -5