T & B PLANNING 5 - 2013 - Laserfiche WebLink

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.1^ CECA Consulting Services — Walnut Pump Station Building' J EXHIBIT A: SCOPE OF WORK w w w c distribution list. T &B Planning will review the list and suggest appropriate modifications, if any. Further, we assume that the City will conduct the mailing of the N01, NOC, and IS /MND. The budget allocated to this task also assumes that the City will conduct any advertisement in local newspapers and /or on- and off -site posting of the NOI. If T &B Planning is requested to conduct the mailing, newspaper advertisements, and /or on- or off -site posting, additional budget will be required. TASK 7: CONSIDERATION OF PUBLIC COMMENT Upon completion of the public review period, T &B Planning will review all comment letters, and evaluate the IS /MND for CEQA adequacy in consideration of the submitted comments. In response to letters of comment, revisions may be necessary to the IS /MND which will be discussed with the City and authorized prior to changes being made to the document. For purposes of this proposal, our budget assumes that only minor changes would be necessary to the document in response to public comment. TASK 8: MEETINGS AND COORDINATION T &B Planning will attend up to three (3) in- person meetings. For purposes of estimating cost, we have assumed that the meetings will have a duration of two (2) hours each. Time attending and traveling to /from in- person meetings will be billed on a Time and Materials basis against the not -to- exceed budget for this task. If less time is required, we will only bill for the time actually spent. Additionally, this task is intended to cover all coordination efforts associated with T &B Planning's work. This includes preparing /updating project schedules and all external coordination including but not limited to communication via phone, e-mail, letter, memo, and /or web -based conferencing with City staff, public agencies, legal counsel, and any technical report preparers (as needed). This task will commence upon authorization of our contract and will continue throughout the duration of the project. All coordination work performed by T &B Planning will be within our proposed not -to- exceed budget and billed on a Time and Materials basis. Because the number of meetings and some of the coordination work will be reactive to City staff requests, the actual number of hours associated with this task may be higher or lower than the estimated budget. If less time is required, we will only bill for the time actually spent. If the budget amount becomes drawn down to less than 5 remaining hours, T &B Planning will notify the City to determine how remaining coordination work can be completed in 5 hours or less. TASK 9: ATTEND PUBLIC HEARING A T &B Planning Senior Project Manager (Jeramey Harding) will attend up to one (1) public hearings before the City of Santa Ana decision - making body. Time preparing for, attending, and traveling to /from the public hearing will be billed on a Time and Materials basis against the not -to- exceed budget for this task. If less time is required, we will only bill for the time actually spent. If preparation time required exceeds three (3) hours or if the public hearing is longer than four (4) hours, the additional time will be billed against Task 8. This proposal assumes that any presentation materials needed in support of the public hearings will be prepared by the City. Walnut Pump Station April 26, 2013 T &B Planning, Inc. Page 4 of 8