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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 1, 2013 <br />TITLE: <br />CONTRACT RENEWAL WITH <br />ALHAMBRA FOUNDRY CO. FOR <br />MANHOLE FRAMES AND COVERS <br />(SPEC. NO. 11 6) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2Id Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Alhambra Foundry Co. for the purchase of manhole frames and covers for a <br />one-year period in an amount not to exceed $40,000. <br />DISCUSSION <br />The Water Resources Division of the Public Works Agency maintains the City's sanitary sewer <br />system consisting of approximately 390 miles of pipelines and 8,500 manholes. Approximately 160 <br />manhole covers are replaced annually due to damage. Alhambra Foundry Co. was the original <br />supplier of the City's manhole frames and covers manufactured according to the 1969 City Standard <br />Plans. As such, parts are not interchangeable with products manufactured by other foundries. The <br />City is therefore required to stock manhole parts supplied by Alhambra Foundry Co. The manhole <br />frames and covers are purchased through the Central Stores warehouse for distribution to water <br />sewer crews to provide readily available custom stock, based on quantity pricing. <br />On April 4, 2011, the City Council awarded a contract to for a one-year period, with provisions for two <br />one-year renewals. Alhambra Foundry Co. has performed satisfactorily during the past contract <br />period; however, the vendor has requested a five percent increase after holding their pricing for two <br />years. Staff recommends the final renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Public Works Sanitary Sewer Service account (no. 05617640-63001) and <br />the Water System Maintenance account (no. 06017641-63001). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />w <br />r-- <br />Raul Godinez II <br />Executive Direc r <br />Public Works Agency <br />sp <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />22A-1