25A - AGMT - LIBRARY AUTOMATION SYS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 1, 2013 TITLE: AGREEMENT AMENDMENT WITH THE LIBRARY CORPORATION FOR LIBRARY AUTOMATION SYSTEM -MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 151 Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an amendment with The Library Corporation, Inc. to provide database subscription service and maintenance in an amount not to exceed $36,059, for a one year term, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION TLC provides the Library with a web-based client server that manages library accounts and maintains an inventory of books in-stock and circulating. The software allows patrons to search the catalog in- house from a Library computer, or remotely through an Internet connection. The software includes a report module that prints a variety of information, including circulation statistics and the number of titles in each collection. The acquisition module helps manage the book budget for each collection and provides a quick and efficient way to search for new titles, process orders, and catalog items being added to the collection. The service includes 24-hour telephone and online support, licensed software updates, staff training, online access to cataloging resources, and enhanced content databases. The agreement is for the period of July 2013 through June 2014 in the amount not to exceed $36,059. FISCAL IMPACT Funds are available in the Library's Technology & Support Services account (01111190 62300). L Gerardo Mouet, Executive Director Parks, Recreation and Community Services Agency APPROVED AS TO FUND AND ACCOUNT: Francisco Gutierrez, Executive Director Finance and Management Services Agency 1W 25A-1