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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 1, 2013 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />VISTA DEL VERDE FOR LANDSCAPE <br />MAINTENANCE SERVICES IN <br />DISTRICT THREE PARK SITES <br />CIT NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s' Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement amendment with <br />Vista Del Verde Landscape, Inc. to provide landscape maintenance services for a seven-month <br />term in District 3 park sites in the amount of $372,453.69, with a 10% contingency for <br />unanticipated work in the amount of $37,245.37 for a total not to exceed amount of $409,699.06, <br />subject to non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency is responsible for the landscape <br />maintenance of all City parks and recreational facilities. The landscape maintenance in city parks <br />is divided into four districts plus the Civic Center. The contract with Vista Del Verde to provide <br />services for District 3 expires on June 30, 2013. To extend their contract Vista Del Verde <br />requested an increase in rates. Vista Del Verde was notified this was not acceptable and the <br />City will be releasing a new Request for Proposal (RFP). As the RFP is being prepared Vista Del <br />Verde is willing to continue their contract under the existing terms for seven months at no rate <br />increase. Vista Del Verde has performed well and staff is pleased with their overall performance. <br />The term of the agreement amendment is from July 1, 2013 through January 31, 2014 for a base <br />agreement amount of $372,453.69. The amendment includes a 10% contingency in the amount <br />of $37,245.37 for unanticipated and emergency work. The total agreement amount is for a not to <br />exceed amount of $409,699.06. <br />FISCAL IMPACT <br />Funds are available in the Park Maintenance M&R Buildings and Grounds account (no. <br />01113250 62320). <br />25B-1