Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 1, 2013 <br />TITLE: <br />AGREEMENT AMENDMENT WITH MIDORI <br />GARDENS FOR LANDSCAPE <br />MAINTENANCE SERVICES IN THE <br />DISTRICT A (CIVIC ENTER) AND <br />DISTRICT FOUR / z`*-1 <br />ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15f Reading <br />? Ordinance on 2" d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute: <br />1) A 12-month agreement amendment with Midori Gardens to provide landscape maintenance <br />services in District A (Civic Center) in the amount of $222,252.00 with a 14% contingency for <br />unanticipated work for a total not to exceed amount of $253,367.28. <br />2) A one-month agreement extension on District 4, in the amount of $59,113.00 with a 10% <br />contingency for unanticipated work for a total not to exceed amount of $65,024.30, for a total <br />agreement amount of $318,391.58, subject to non-substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency is responsible for the landscape <br />maintenance of all City parks and recreational facilities. The landscape maintenance is divided <br />into 4 park districts and the Civic Center. District 4 and Civic Center contract with Midori Gardens <br />expires on June 30, 2013. Proposals to maintain District 4 is being reviewed and is scheduled for <br />City Council approval in July. A one month extension is needed on Midori's contract until the new <br />contractor is selected and approved. <br />The Civic Center contract with Midori Gardens is approved with four additional one year <br />extensions. This is the second extension with Midori Gardens. They are doing excellent work in <br />the Civic Center and responds in a timely manner on special assignments. <br />The term of the Civic Center contract is for 12 months, from July 1, 2013 through June 30, 2014. <br />The base agreement amount is $222,252.00 with a 14% contingency for unanticipated and <br />emergency work in the amount of 31,115.28, for a total not to exceed amount of $253,367.28. <br />The extension on District 4 contract is for one month through July 30, 2013 with no change on the <br />monthly base amount of $59,113.00 and a 10% contingency for unanticipated work in the amount <br />of $5,911.30 for a total amount of $65,024.30. <br />25C-1