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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2013 TITLE: CONTRACT AWARD FOR WESTMINSTER AVENUE SEWER IMPROVEMENTS (PROJECT 126605) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Award a contract to the lowest responsible bidder, Vasilj, Inc., in accordance with the Base Bid, totaling $1,006,281.50 for the construction of Westminster Avenue Sewer Improvements Project. 2. Approve the Cost Analysis, as shown in Exhibit 1, for a total estimated project delivery cost of $1,286,219.50. 3. Approve the Westminster Avenue Sewer Project Construction and Reimbursement Agreement with the Garden Grove Sanitary District (Exhibit 2), subject to non - substantive changes approved by the City Manager and City Attorney. This project consists of replacing approximately 3,300 linear feet of sewer main on Westminster Avenue between Harbor Boulevard and Roxy Road (Exhibit 3). The scope of work consists of replacing the existing, undersized 12" vitrified clay pipe (VCP) with a new 15" VCP. The City of Santa Ana and the Garden Grove Sanitary District jointly use the sewer main. Both agencies have determined that a larger sewer main is needed to provide adequate peak sewer flow capacity and prevent the risk of sanitary sewer overflows. In addition, Santa Ana and the Garden Grove Sanitary District have determined that a new cooperative agreement is necessary to determine each party's share of the construction costs. As detailed in the agreement, the City of Santa Ana will be responsible for approximately 32% of final construction costs and the Garden Grove Sanitary District will be responsible for the remainder. Staff recommends approvals of the agreement to continue the City's partnership with the Garden Grove Sanitary District and confirm the construction financing.