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Subrecipient will take affirmative action to ensure that employees are treated without regard to <br />their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or <br />mental disability, medical condition or sexual orientation. <br />7. Record Keeping/Reporting. Subrecipient shall keep and maintain complete and <br />adequate records and reports to assist City in meeting and maintaining its record keeping <br />responsibilities under the CDBG Regulations, including the following: <br />(1) Records <br />a. Documentation evidencing program income requirements in <br />conformity with 24 CFR 570.504(b((2)(i), (ii) and 24 CFR 570.503(b)(3) and 24 <br />CFR 570.208(a)(2)(B) of the income level of persons and/or families participating <br />in or benefiting by the Program. <br />b. Documentation of the number of persons and/or families participating <br />in or benefiting by the Program. <br />c. Household information shall include number of persons, identification <br />of head of household, race/ethnicity, and income verification. <br />d. Documentation of all CDBG Funds received from City. <br />e. Documentation of expenses as identified in the Budget Proposal, <br />including evidence of incurring the expense, invoices for goods or services, copies <br />of any and all contracts or documentation pertaining to costs for subcontractors, <br />plus all other invoices for which CDBG Funds were expended, and any payments <br />therefor. <br />f. Any such other related records as City shall reasonably require or as <br />required to be maintained pursuant to the CDBG Regulations. <br />(2) Reports <br />a. Payment Request. Concurrently with the submittal of each <br />quarterly report, on or before the 15th day of October, January, April and <br />July, Subrecipient shall submit both: an original invoice and true copies of <br />invoices, receipts, agreements, copies of any and all contracts or documents <br />pertaining to costs for subcontractors or other documentation supporting <br />and evidencing how the CDBG Funds have been expended during the <br />applicable quarter. <br />b. Quarterly Activity Report: Subrecipient agrees to keep monthly records of all <br />ethnic and racial statistics of persons and families benefited by Subrecipient in the <br />performance of its obligations under this Agreement, including, but not limited to, the <br />number of low and moderate income persons and households assisted in accordance with <br />federal income limits, the number of female heads of households assisted, new program