22C - SPEC - HEATING AND AC MAINTENANCE

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 15, 2013 TITLE: CONTRACT AWARD TO CHANDLER'S AIR CONDITIONING FOR HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE AND REPAIRS. (SPEC. N 13-033) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2" d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Adelphia, Inc. dba Chandler's Air Conditioning and Refrigeration for heating, ventilation, and air conditioning maintenance and repairs for a one-year period with provisions for three one-year renewals in an annual amount not to exceed $90,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The City maintains in excess of 30 buildings, including City Hall, the Corporate Yard, the Police Administration and Holding Facility, recreation and senior centers, libraries, and park facilities. Each agency throughout the City utilizes heating, ventilation, and air conditioning systems that require maintenance to ensure maximum efficiency and operational reliability. The contract provides service, maintenance, parts and unit replacement as required. Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The City of Newport Beach contract with Adelphia, Inc. dba Chandler's Air Conditioning and Refrigeration for heating, ventilation, and air conditioning maintenance and repairs was awarded as a result of open, competitive bidding, and meets the City's requirements. FISCAL IMPACT Funds are to be charged back to various departmental Maintenance & Repairs of Buildings & Grounds accounts (62320). Francisco Gutierrez Executive Director Finance and Management Services Agency ?INA sp 22C-1