25C - AGMT - ON-CALL SRVS FOR WATER AND SEWER PROJECTS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 15, 2013 TITLE: AMENDMENT TO AGREEMENTS FOR ON- CALL ENGINEERING SERVICES FOR WATER AND SEWER PROJECTS C ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s' Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a fourth amendment to the agreements with Tetra Tech, Inc., and Psomas, Inc., for one-year terms for water and sewer engineering services in the amount of $200,000 for each firm. DISCUSSION The recommended action will extend the professional services agreements for the two firms providing engineering support to staff for water and sewer Capital Improvement Program (CIP) infrastructure improvements. During Fiscal Year 2013/14, staff will complete a Request for Proposal process to solicit proposals from qualified service providers. The current agreements with Tetratech, Inc., and Psomas, Inc., to perform on-call engineering services for water and sewer CIP were competitively selected via the Request for Proposals (RFP) process in 2006. As a result, contracts were awarded on July 17, 2006, for engineering services in an amount not to exceed $300,000 for each firm. Since the original award date, three amendments have been approved by the City Council, adding to the total compensation for each firm to continue engineering support of CIP projects. Both firms have done an excellent job in moving City projects forward and have responded quickly and effectively to the City's engineering needs. Together with these consultants, City staff has completed design and is in the process of constructing water and sewer main improvement projects, including reservoir rehabilitation, pump station upgrades, and recycled water conversions. City staff and the consultants are currently working on completing additional CIP projects which includes beginning work on backlogged projects and new projects identified in the FY 2013/2014 CIP. In order to keep the CIP projects on schedule and in line with the City's proposed two-year budget, engineering consultants must be utilized to complete the project plans and specifications. To that end, a Request for Proposals is being developed to provide transparency and oversight to the process of awarding contracts for City services, and a significant amount of staff time will be required to prepare the highly technical requirements and specifications for these services. To provide staff sufficient time to perform a comprehensive formal proposal process and execute new agreements, 25C-1