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acknowledges that given the quantity of video to be provided and the time it will take for the City to <br />review the video after delivery that the City's request for replacement data or video may not be timely <br />10. Databases shall be numbered in sequential order with any deliverable video recording reflecting the <br />same unique number differentiating each video. The starting database number will be specified by the <br />City at the beginning of the contract. Barring any notifications by the City to the Contractor of changes to <br />the sequence number, the contractor will be required to keep track of the next sequential number and use <br />it on the electronic database files. The City will notify the Contractor of any changes to the sequence <br />number prior to requesting additional work. <br />11. Prior to the commencement of work, the City shall provide the contractor a tablet PC equipped with <br />infraMAP® software. Through the use of the infraMAP® software the contractor will have access to the <br />complete sewer system maps and data including but not limited to: manhole ID numbers, sewer main ID <br />numbers, street names and sewer main attributes. The City, through the infraMAP® software, will <br />designate the locations that are to be inspected. Use of the infraMAP® software by the contractor is <br />required. The City shall train the contractor in the use of infraMAP® as it relates to the documentation of <br />sewer cleaning and inspection activities. <br />12. If the contractor encounters conditions in the field that do not correspond to those indicated on the <br />maps, the contractor shall promptly inform the City of the discrepancy. If manholes or terminating <br />cleanouts are encountered that are not shown on the maps, the contractor shall use the next available <br />manhole number as shown on the maps for the video assessment and indicate the location where the <br />manhole was found. The City will incorporate those changes into the maps. The contractor will be <br />required to synchronize the tablet PC daily to ensure that both the City and the contractor have the most <br />up to date information. When the contract is completed the contractor will be required to return the tablet <br />PC to the City. The use of non-standard or incorrectly numbered manholes by the contractor in either the <br />database or on the video overlay as shown on the digital video is cause for rejection of both the digital <br />video and the database in which it is referenced and any costs associated with re-videoing of the main, <br />modifications to the video overlay or rectification of the database that are necessitated by the Contractor's <br />failure to use designated naming conventions will be borne entirely by the contractor. <br />13. Any digital media delivered to the City shall be labeled with the following information: <br />a) Street name or location of sewer main and or sewer manhole if not in a City street, and limits <br />of inspection for the sewer reach included; (e.g., McFadden Avenue sewer between Grand <br />and Standard) or the task name given by the City. <br />b) Date of inspection. <br />c) Database number <br />14. All digital reports shall be in (pdf) format and contain as a minimum the following information: <br />a) Date and time of inspection <br />b) Name of contractor <br />c) Names of operating technician/inspector <br />d) Pipe size, material, and total length <br />e) Number and street or intersection location and the City designated number for the starting <br />manhole. <br />f) Number and street or intersection location and the City manhole number for the ending <br />manhole. <br />g) Direction of inspection (upstream or downstream). <br />h) The database number. <br />11 <br />25B-13