25D - AGMT - WATER SYS SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 15, 2013 TITLE: AMENDMENT TO AGREEMENT WITH CPC POWERTEC, INC., FOR WATER SYSTEM PROGRAMMING AND ENGINEERING SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s' Reading ? Ordinance on 2M Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with CPC POWERTEC, Inc., for a two-year term, subject to non-substantive changes approved by the City Manager and City Attorney, for engineering and programming services, in an amount not to exceed $60,000 per year. DISCUSSION The City's water production facilities are monitored and controlled by a state-of-the-art Supervisory Control and Data Acquisition System. These engineering and programming services are necessary to maintain control of 35 of the city's critical water system facilities including water pump stations, sewer lift stations, wells, reservoirs, and valve stations. To ensure uninterrupted operation of these critical facilities, City staff must oversee the programming, repair, and replacement of the system components. These major components include switchgears, motor control centers, programmable logic controllers, and main control panels. Programming and troubleshooting of the software and hardware of the systems is highly specialized and requires knowledge of proprietary third-party software. Due to the highly technical and complex nature of this work, an outside consultant is required to assist staff with these activities. On February 1, 2010, the City entered into an agreement with CPC POWERTEC, Inc., to provide engineering and programming services. CPC POWERTEC, Inc., has done an excellent job in providing highly skilled technical and complex engineering system programming services. A Request for Proposals is being developed to provide transparency and oversight to the process of awarding contracts for City services, and a significant amount of staff time will be required to prepare the highly technical requirements and specifications for these services. In order to provide staff with sufficient time to perform a comprehensive formal proposal process, select the most qualified engineering firm, and execute new agreements, staff recommends that the agreement with CPC POWERTEC, Inc., be amended for an additional two-year term. 25D-1