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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 05, 2013 <br />TITLE: <br />CONTRACT RENEWAL WITH REPIPE <br />CALIFORNIA, INC. FOR ON-CALL <br />SANITARY SEWER LINING SERVICES <br />(SPEC. NO. 09-010) <br />ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on1"Reading <br />? Ordinance on 2'd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with RePipe California, Inc. for on-call sanitary sewer lining services for a one- <br />year period, in an annual amount not to exceed $500,000. <br />DISCUSSION <br />The City of Santa Ana owns and maintains a sanitary sewer system consisting of 390 miles of <br />pipelines and 8,000 manholes. Closed circuit television (CCTV) technology is utilized to assess the <br />condition of sewer mains and identify system deficiencies. Through this process staff has identified <br />numerous deficiencies in both the sewer mains and sewer manholes that require repair. The <br />recommended action will prevent structural failure while extending the life of existing sewer system <br />assets for a fraction of the cost of their replacement. <br />On April 6, 2009 the City awarded RePipe California, Inc. a contract for on-call sanitary sewer lining <br />services for a one-year period, with provisions for three one-year renewals. Due to key vacancies in <br />the Public Works Agency, the Water Resources Division has been unable to conduct a highly <br />technical and labor intensive competitive bid process. However, staff has conducted an informal <br />market survey and estimates that contract prices would increase by 20% if a formal bid process is <br />performed. The higher cost equates to 4,200 linear feet less of sewer mains that the City could <br />rehabilitate per year. <br />The vendor has agreed to renew the contract without an increase in pricing for one year. Staff <br />recommends the renewal of the contract in order to provide interim staff time to complete the formal <br />bidding process, execute a new agreement and take advantage of cost savings. Staff anticipates <br />preparing a formal bid for these services by spring of 2014. <br />22A-1