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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 5, 2013 <br />TITLE: <br />AWARD A CONTRACT TO <br />VARIABLE SPEED SOLUTIONS <br />INC. FOR THE PURCHASE AND <br />INSTALLATION OF HVAC VARIABLE <br />FREQUENCY DRIVES <br />(SPEC. NO. 13-031) <br />ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2ntl Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Variable Speed Solutions Inc to replace eighteen HVAC variable frequency <br />drives in an amount not to exceed $55,866. <br />The City of Santa Ana Police Administration and Holding Facility began operations in 1996. The <br />facility operates heating, ventilation and air conditioning (HVAC) systems with variable frequency <br />drive electronic controllers on a 24-hour, 7 day week basis. These electronic controllers aid the <br />HVAC equipment by varying the motors speed when the system is not running at peak levels, <br />thus saving energy and cost. Additionally, the accuracy of speed variances provides optimum <br />temperature control throughout the facility. Variable frequency drives have a reasonable life <br />expectancy of approximately 12 years. The recommended action will allow for the replacement <br />of eighteen variable frequency drives that are past their life expectancy and no longer energy <br />efficient and cost effective. <br />The notice inviting bids was advertised June 25, 2013, and bids were solicited. A summary of the <br />bid invitations and bids received is as follows: <br />11 Invitations for or Bid mailed <br />2 Invitations for or Bid mailed to Santa Ana vendors <br />6 Bid received <br />1 Bid received from a Santa Ana vendor <br />Bids were received, opened on July 10, 2013, and evaluated (Exhibit 1). The bid from Variable <br />Speed Solutions Inc is responsive to the specifications and meets the City's requirements. <br />22C-1