22B - SPEC - DIESEL STANDBY GENERATORS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: AUGUST 5, 2013 TITLE: AWARD A CONTRACT TO COBRA POWER SYSTEMS, INC. FOR DIESEL STANDBY GENERATORS (SPEC. NO. 13-029) APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CL CITY MANAGOR e RECOMMENDED ACTION CONTINUED TO FILE NUMBER Award a contract to Cobra Power Systems, Inc. for two emergency diesel standby generators in an amount not to exceed $235,000. DISCUSSION The Public Works Water Resources Division operates 20 water wells and seven water pumping stations which supply the City's drinking water. These facilities require uninterrupted electrical power in order to operate. When power from Southern California Edison fails at a pump station, it is essential to have a backup source of power onsite to ensure continuous operation of the facility. The emergency diesel standby generators will supply power thereby ensuring residents do not experience a loss of service due to power failure. The notice inviting bids was advertised May 30, 2013, and bids were solicited to determine the number of generators the Public Works Agency could procure given its budgeted funds. A summary of the bid invitations and bids received is as follows: 5 Requests For Bid mailed 2 Bid received Bids were received, opened on June 18, 2013, and evaluated (Exhibit 1). The bid results were posted on the City's website on June 25 which resulted in Cobra Power Systems, Inc. as the lowest responsive bidder meeting all specifications and City's requirements. On July 1, the City received a letter from Quinn Power Systems protesting the selection of the generator equipment being supplied by Cobra Power Systems as not conforming to the California Fire Code. Upon 22B-1