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RULES GOVERNING COMPETITION <br />INTRODUCTION: This is an RFP conducted in accordance with the regulations of the City of Santa Ana. Non- <br />compliance with any instructions may render they proposal nonresponsive and may result in the rejection of a <br />proposal. This RFP is not a formal bidding process governed by State statute and the term 'bidder' should mean <br />'proposer'. <br />ACCEPTANCE OF PROPOSALS: The City reserves the right to reject any or all proposals and to waive any <br />informality, technical defect or clerical error in any proposal as the City may deem prudent. <br />ORAL COMMUNICATIONS: Any oral communications by any City employee concerning the RFP are not <br />binding on the City and shall in no way modify the RFP or any obligation to the City or the proposer <br />RFP AS BASIS FOR PROPOSAL: This RFP represents the most definitive statement the City will make <br />concerning the information upon which the proposals are based. Any additional information, whether written or <br />oral, which is not contained in the RFP, or in Addenda to the RFP, should not be considered by any proposers in <br />preparing their proposals. <br />Any person contemplating the submission of a proposal should thoroughly examine all of the RFP documents. <br />If there is any doubt as to the meaning or intent of these documents, the proposer shall request clarification via <br />e -mail to: Eva Goods, at egoods @santa - ana.org. Requests for clarification must be received by the <br />Purchasing Division no later than 5:00 p.m., August 23, 2013. Any interpretation or change in the RFP will <br />be made in writing in the form of an Addenda to the RFP and will be furnished to all proposers receiving the <br />RFP. Proposers shall submit all addenda with their proposals, or indicate receipt of all Addenda. <br />In addition to the above, the City may issue Addenda to clarify or to add or subtract from the RFP. In such an <br />event, additional time to respond to the RFP may be provided to proposers if the City deems it necessary <br />PROPOSER'S UNDERSTANDING: Each proposer must inform him/herself of the conditions relating to the <br />execution of the work, and it is assumed that he /she will make him/herself thoroughly familiar with the RFP. <br />Failure to do so will not relieve the successful proposer of his/her obligation to enter into a contract and <br />complete all work in accordance with the proposal documents. <br />9 <br />25J -87 <br />