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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 3, 2013 TITLE: CONTRACT AWARD TO WONDRIES FLEET GROUP FOR TWO POLICE PATROL VEHICI ES(SPEC. NO. 13 -040) ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I"Reading ❑ Ordinance on 2n'Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the County of Los Angeles, for the purchase of two Police patrol vehicles in the amount of $59,000, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana Police Department operates 104 Ford Crown Victoria sedans of which 93 are utilized in patrol. City patrol vehicles operate a minimum of 8 to 12 hours per day often on double shifts and under high stress conditions. Given the extensive use of these vehicles, the Finance and Management Services Agency Fleet Maintenance Division adopted an equipment replacement schedule of 80,000 miles or four years of service. Historically, the Ford Crown Victoria has been the Police Department's model of choice for patrol cars. Since Ford phased out production of the Crown Victoria in 2012, the Police Department in coordination with the Fleet Maintenance Division evaluated alternative replacement vehicles. As part of the evaluation process, staff has recommended the purchase and field testing one Ford Interceptor sedan and one Ford Utility Police Interceptor. These two new vehicles will replace a 2006 Dodge Magnum and a 2008 Ford Crown Victoria which have reached their end of lifecycle. In addition, the new vehicles will conform to the City's five -year Alternative Energy Plan to convert 85 percent of the City fleet to alternative energy such as biodiesel and ethanol (E -85) to reduce City's carbon footprint and greenhouse gas emissions within the community. E -85 is a fuel blend consisting of 85 percent ethanol and 15 percent gasoline resulting in a ten percent savings over the purchase of gasoline. As outlined in the plan, new patrol cars will be flex -fuel vehicles with the ability to run on either gasoline or E -85, or a combination of both. Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Los Angeles County Sheriff contract with Wondries Fleet Group for Sheriff vehicles was awarded as a result of open, competitive bidding, and meets City's requirements. 22B -1