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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 3, 2013 <br />TITLE: <br />CONTRACT AWARD TO HD <br />SUPPLY WATERVYORKS FOR <br />WATER SAMPLIOG STATIONS <br />(SPEC. NO. 13-0,89) <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />029004k <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 "Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to HD Supply Waterworks for water sampling stations in an amount not to <br />exceed $31,600, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />Water Quality Regulations established by the California Department of Public Health and the <br />United States Environmental Protection Agency require that all public water systems have an <br />approved water quality monitoring plan that specifically designates the locations where water <br />quality samples are collected. There City's Public Works Agency currently has 50 water quality <br />sampling stations throughout the City's water distribution system. Water samples are collected <br />from all 50 sites to determine compliance with established water quality regulation. <br />Over time, the existing sample stations have deteriorated and have become difficult to secure. In <br />order to maintain the integrity of the water samples collected and avoid any possible <br />contamination, these sampling stations will need to be replaced. The Public Works Water <br />Resources Division tested various models of sampling stations and determined that the Eclipse <br />Kupferle sampling stations meets the mandated water sampling requirements. <br />The notice inviting bids was advertised July 31, 2013, and bids were solicited. A summary of the <br />bid invitations and bids received is as follows: <br />3 Invitations For Bid mailed <br />1 Invitation for Bid mailed to a Santa Ana vendor <br />3 Bids received <br />1 Bid received from a Santa Ana vendor <br />Bids were received, opened on August 9, 2013, and evaluated (Exhibit 1). As the bid from HD <br />Supply Waterworks, a Santa Ana vendor, is responsive to the specifications and meets the City's <br />requirements, staff recommends the selection of this vendor. <br />22E -1 <br />