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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />SANTA ANA DELHI CHANNEL <br />DIVERSION PROJECT - OCTA M2 <br />ECP GRANT EXTENSION REQUEST <br />CIT ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1' Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the Public Works Agency to request a one-time, two-year extension of Measure M2 <br />Environmental Cleanup Program (ECP) funding for construction of the Santa Ana Delhi Channel <br />Diversion Project. <br />The recommended action would authorize staff to request a two-year extension from the current <br />June 30, 2014 deadline. The extension is necessary to allow sufficient time to negotiate and <br />enter into cost sharing agreements with the project partners (Cities of Newport Beach and Costa <br />Mesa, and County of Orange Flood Division) and to complete the design and prepare the <br />construction documents. <br />The Santa Ana Delhi Channel Diversion Project is intended to capture and divert urban water <br />discharge during low-flow conditions into the sanitary sewer system to improve urban surface water <br />quality. The treatment process captures sediment, trash, and debris prior to discharging the flows <br />into an underground storage vault, where it would eventually be pumped into the Orange County <br />Sanitation District sanitary sewer line or harvested for irrigation use at the Newport Beach Golf <br />Course. <br />On November 19, 2012, the City Council adopted Resolution 2012-047 (Exhibit 1) authorizing the <br />Executive Director of Public Works to submit a grant application to the Orange County <br />Transportation Authority (OCTA) for construction funding under the Combined Transportation <br />Funding Program (CTFP) Measure M2 ECP. In February 2013, the OCTA Board of Directors <br />approved construction funding in the amount of $2,572,875 for Fiscal Year 2014-15. In <br />accordance with CTFP guidelines, the construction contract for this project must be awarded by <br />June 30, 2014. <br />Due to the complexities of the cost sharing agreements and the required approval processes, staff <br />estimates that construction will be awarded closer to December 2014. Because the grant only <br />permits a one-time extension request, staff recommends requesting the maximum two-year <br />extension allowed to accommodate any unforeseen obstacles. <br />21A-1