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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />CONTRACTS RENEWAL FOR <br />MAINTENANCE AND SERVICE OF <br />CHILLERS, COMPRESSORS AND <br />HVACS (SPEC. NO. 11-012) <br />15i? <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2otl Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for preventive maintenance and repair services of chillers, compressors and <br />HVAC units for a one-year period in an annual aggregate amount not to exceed $130,000, subject to <br />non-substantive changes approved by the City Manager and City Attorney, with the following <br />vendors. <br />Vendor: Location: <br />ACCO Engineered Systems Costa Mesa <br />Johnson Controls Whittier <br />DISCUSSION <br />The Finance and Management Service Agency Building Maintenance Division maintains over 30 <br />buildings, including recreation and senior centers, City Hall, the Police Administration building and the <br />Corporate Yard. These public buildings require various levels of service for complex mechanical <br />systems, including chillers, compressors and heating and air conditioning equipment. To maintain <br />these systems in good working condition, preventative maintenance, periodic inspections and repair <br />of equipment on an as-needed basis is essential. Preventive maintenance services ensure the City's <br />mechanical systems operate efficiently, safely and meet all applicable laws and regulations. <br />On June 20, 2011, the City Council <br />Controls for a one-year period with <br />to renew the contracts with a less <br />second renewal of the contracts. <br />FISCAL IMPACT <br />awarded contracts to ACCO Engineered Systems and Johnson <br />provisions for two one-year renewals. The vendors have agreed <br />than one percent increase in pricing. Staff recommends the <br />Funds are available in the Finance and Management Services Building Maintenance account (no. <br />07310100-62300). <br />??Nn:r\ZN 34 ? A L !. <br />Francisco Gutierrez 5K <br />Executive Director ZZA-? <br />Finance and Management Services Agency