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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />AGREEMENT WITH SIEMENS INDUSTRY <br />INC. FOR POLICE FACILITY FIRE SYSTEM <br />MAINTENANCE AND CITY-WIDE HVAC <br />SYSTEM REPAIRS <br />21 MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Siemens <br />Industry, Inc. to provide Police facility fire system maintenance and City-wide HVAC system <br />repairs for a one-year period in an amount not to exceed $61,660, subject to non-substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Police Department utilizes Siemens Industry, Inc. fire systems and controls <br />throughout its administration and holding facility. Siemens provides fire system maintenance, <br />which includes emergency on-site response 24 hours a day, an annual test of all fire systems by <br />certified specialists, sensitivity testing of all smoke detectors, cleaning of smoke detectors, and <br />repair and replacement of failed or worn components. <br />In addition, other City facilities, including City Hall, the Main Library, City Yard, El Salvador <br />Center and the Regional Transportation Center utilize Siemens for HVAC maintenance and <br />repairs. The vendor has agreed to renew the contract with a 3 percent increase in pricing, and <br />staff recommends renewing the contract for an additional year. <br />FISCAL IMPACT <br />Funds are available in the Police Department's Building and Facility account (no. 01114403 <br />62300) and other department's contract services accounts (nos. 62300). <br />Carlos Rojas <br />Acting Police Chief <br />Police Department <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgmt Services Agency`/ <br />25H-1