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MGT of America Response to the City of Sranlo An.-7 <br />(490 Request for Proposal 13-033 far hicindolecl Cos!Claiming Services (SB 90) <br />EXHIBIT A <br />Annual, New and Initial Claims: Preparation and Submission <br />r Establish schedule and approach needed to complete all annual claims due to the <br />state by February 15, 2014. This Includes on-site interviews with all applicable City <br />department personnel. <br />r Identify new clalms that are expected to become mandated programs during FY <br />2013-2014, and the departments likely to be affected by these claims. As part of thls <br />step, MGT will provide early claim summaries and data collection requirements to <br />provide a head start on documentation strategies. <br />> Work wlch the City, as new claiming Instructions are Issued by the SCO, to establish <br />schedules and approaches needed to complete all new or first-time claims due <br />during the Fiscal Year. <br />> Facilitate department interviews where staff describe how the City complies with <br />the specific mandated programs and assist the City to determine eligible costs based <br />on the following criteria: <br />. The test claim's Statement of Decision <br />The California Commission on State Mandates approved Parameters and <br />Guidelines <br />• The SCO's claiming instructions <br />• How other agencies around the state are complying with and interproting the <br />mandate <br />r Prepare all necessary department-wide ICRPs In accordance with OMB A-87. MGT <br />consultants have prepared thousands of ICRPs over the past 25 years. We believe <br />that our experience has developed a depth of understanding that Is unmatched in <br />the field. <br /> <br />r Prepare all eligible claims for the City's SB 90 programs, and review the claims for <br />completeness, propriety, and eligibillty of costs. <br />s Perform a quality assurance review of the City's SS 90 claims to ensuro that they <br />mesh with the associated department ICRPs and verify that no d1rect costs are <br />double counted. <br />r Discuss any potential or necessary changes wtth the appropriate City staff member. <br />r Provide the completed claims and ICRPs to the City for review and signature at least <br />three weeks prior to the claiming deadline. <br />> File the s{gnod claims with the SCCS prior to the deadline. <br />MCxT <br />OF EMGMIC•. IFIe. <br /> <br />25G-12