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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />AGREEMENT WITH MGT OF AMERICA, INC. <br />FOR STATE MANDATED COST <br />REIMBURSEMENT CLAIM SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2n° Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with MGT of America <br />Inc, for State mandated cost reimbursement claim services for fiscal years 2013, 2014 and 2015, in <br />an aggregate amount not to exceed $34,300 for the three -year period subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Local agencies provide various programs and services which are mandated by the State of California. <br />When the Governor or Legislature mandate new programs or higher level of service, the State <br />Constitution requires the State to reimburse local agencies for all eligible expenses through the SB90 <br />State mandated cost reimbursement claims process. Over the past three years, the City of Santa <br />Ana has received approximately $200,000 per year in State reimbursements for mandated programs <br />and services such as the Administrative License Suspension and Domestic Violence Arrest Policies <br />and Procedures required in law enforcement agencies. <br />A Request For Proposal was issued on July 18, 2013 to firms providing SB90 claim preparation <br />services. MGT of America, Inc. (MGT), which has filed SB90 reimbursement claims with the State <br />Controller's Office (SCO) since 1990, was the only responsive bidder. Staff recommends the <br />selection of MGT for State Mandated cost reimbursement claim services. <br />FISCAL IMPACT <br />Funds are available in the State mandate cost reimbursement revenue account (account no. <br />01114002 - 50503) as funds are received. There is no direct fiscal impact on any expenditure <br />accounts of the City or its related agencies. <br />25G -1 <br />