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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />CONTRACTS RENEWAL FOR <br />WATERWORKS FITTINGS AND <br />SUPPLIES (SPECS. NO. 11 -020) <br />r/ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2otl Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />In11:8R11A1::11V <br />Renew the contracts for waterworks fittings and supplies for a one -year period in an aggregate <br />amount of $225,000, subject to non - substantive changes approved by the City Manager and City <br />Attorney, with the following vendors: <br />DISCUSSION <br />Vendor: <br />Location: <br />Ferguson Enterprises, Inc. Santa Ana <br />H.D. Supply Waterworks Ltd. Santa Ana <br />S & J Supply Company, Inc. Santa Fe Springs <br />Wells Supply Co. Santa Ana <br />The Public Works Agency Water Resources Division manages an extensive water distribution system <br />which supplies water to businesses and residents in Santa Ana including all fire hydrants. The <br />system includes twenty active wells, seven pumping stations and reservoirs, and seven import water <br />connections, as well as miles of water pipe. To perform maintenance and repairs to the water <br />distribution system and fire hydrants, staff requires an assortment of materials such as valves, <br />adapters, couplings, clamps, brass bushings, flanges, nuts, and stops. The contract for waterworks <br />fittings and supplies is designed to provide quality products at a significant savings based on quantity <br />pricing. <br />On September 6, 2011, the City Council awarded contracts to Ferguson Enterprises, Inc., H.D. <br />Supply Waterworks Ltd., Wells Supply Co., and S & J Supply Company, Inc., for a one -year period, <br />with provisions for three one -year renewals. The vendors have agreed to renew their contract; <br />however, have requested an average of eight percent price increase due to higher freight costs and <br />rising raw material and labor costs. Staff recommends the second renewal of the contracts. The <br />aggregate amount of $225,000 is based on past usage and staff projections. <br />22B -1 <br />