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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />CONTRACT AWARD TO BRODART <br />COMPANY FOR LIBRARY <br />CATALOGING AND PURCHASE OF <br />BOOKS AND MATERIALS <br />(SPEC. NO. 13 -0025) <br />CrFY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on god Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Brodart Company for library cataloging and purchase of books and materials <br />for a two year period with provision for three, one -year renewals in an annual amount not to <br />exceed $285,000, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The library provides adult and youth programs to 133,118 card holders annually. Currently State <br />and Federal grants cover 50% of the purchase of books and materials and the remaining 50% is <br />charged against the General Fund. Approximately 20,000 books and materials are purchased <br />annually including a Spanish concentration of 20 percent. All books and audio video materials <br />purchased are bar coded and cataloged directly into the Library database so materials can be <br />entered into circulation. <br />Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Palos Verdes Library District's contract <br />with Brodart Company for library cataloging, books and materials was awarded as a result of <br />open, competitive bidding, and meets the City's requirements. <br />22E -1 <br />