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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2013 <br />TITLE: <br />AGREEMENT WITH LEXIPOL, LLC <br />TO PROVIDE POLICY MANUAL <br />MAINTENANCE AND SUPPORT TO <br />THE POLICE DEPARTMENT <br />/C/�� <br />CITY-MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />UT-517-071WR <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2od Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CK67►1110111g1iC0] <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Lexipol, LLC, <br />for a three -year period, to provide policy manual maintenance, support and training services, <br />subject to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Lexipol, LLC ( "Lexipol ") proposes to provide the Police Department with a web -based law <br />enforcement policy manual to replace the existing policy manual that is currently maintained by <br />the department. The Lexipol Law Enforcement Policy Manual has over 140 policies based on <br />federal and state laws, regulations and law enforcement best practices. Lexipol's policy manual is <br />written by legal and law enforcement professionals who constantly monitor major court decisions, <br />legislation and emerging trends affecting law enforcement operations. Lexipol provides regular <br />updates in response to legislative mandates, case law and evolving law enforcement best <br />practices. <br />Once implemented, the use of Lexipol will reduce staff time spent revising and drafting <br />departmental policies. Lexipol archives departmental policies and tracks changes, facilitating <br />improved documentation of policy revisions. Lexipol also documents officers who have reviewed <br />certain policies for keeping up -to -date training records. <br />In addition, Lexipol proposes to provide Daily Training Bulletin services that will provide <br />comprehensive daily training to help police employees learn the content of the policy manual and <br />the practical application of the policies. Each year, Lexipol will furnish 365 customizable, scenario - <br />based training bulletins that will link directly to the policy manual. The Daily Training Bulletins will <br />address use of force, vehicle operation, discriminatory harassment, and a variety of other law <br />enforcement risk management topics. The Police Department will have the ability to customize the <br />Daily Training Bulletins to address agency - specific topics. <br />25A -1 <br />