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EXHIBIT A <br />CONSULTANT'S PROPOSAL <br />Santa Ana 2012/2013 Public Works Project: <br />Prepare an indirect cost rate for the city's public works agency - Engineering Services Division. <br />These indirect cost rates should include an agency cost allocation plan and all appropriate <br />indirect costs. The rate to be developed will be for use in 2012/2013. Per OMB A-87 guidelines, <br />the 2012/2013 rate must be based on 2010/2011 actual cost. <br />Steps Involved in the Calculation Process: <br />1. Determine Indirect vs. Direct Costs for the Public Works Agency (PWA) <br />A. Review the PW actual expenditures and organizational chart for 2010/2011. <br />B. Interviews with PW staff to review assignments and positions of PW staff. <br />C. Prepare an Agency wide OMB A-87 cost allocation plan that distributes <br />agency-wide indirect costs. <br />2. Determine Indirect vs. Direct Costs for the PWA Engineering Services Division <br />A. Review the PW actual expenditures and organizational chart for 2010/2011. <br />B. Interviews with PW staff to review assignments and positions of PW staff. <br />C. Review reimbursement or charging records showing which staff had been <br />charged to projects directly to ensure costs are not double recovered. <br />3. Calculate Indirect Cost Rate in accordance with the guidelines and requirements <br />set for in the Office of Management and Budget, Code of Federal Regulations, Title 2, <br />Subtital A, Chapter II, part 225 - Cost Principles for State, Local, and Indian Tribal <br />Governments (previously OMB Circular A-87). <br />A. Preparation of an Engineering Services Division Indirect Cost Rate that <br />includes all levels of documented indirect costs. <br />PROJECT CONSULTING FEE: <br />Fixed fee of $19,000. <br />PROJECT SCHEDULE: <br />Gather project data - June 27 - ongoing <br />Initial on-site meeting - July 1 <br />On-site meetings - Week of July 15 <br />Draft PW CAP/Div ICRP - Week of August 5 <br />Final Documents - TBD