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8. Determination of need must be clearly documented in the case notes and must have the <br />Incentive Request Form, Invoice including Application Number of participant and including <br />the justification of the cost. An Incentive Request Form must be completed and have an <br />original signature from the WIA Case Manager and the participant prior to submission to <br />the Program Manager and the Program Incentive Invoice Form that indicates the financial <br />details of the request. <br />9. After the approval of Program Director and/or Program Manager has been made, the <br />Case Manager would need the approval and signature of the Finance Director. After the <br />Finance Director has approved the Incentive request, WIA Case Manager will obtain the <br />incentive (i.e. Gift Cards) from the Financial Department Staff. Incentives will be disbursed <br />within 24 hours of the request. <br />10. It is the responsibility of the Case Manager to ensure that all incentive documentation is <br />maintained in the participant's file. These documents include: Incentives Log, Incentive <br />Request form, Invoice and a copy of issuance (e.g. Gift cards). <br />• 11. 2 copies of all documents will be made for 1) participant's file, and 2) for the Finance <br />Department. <br />12.Incentives shall not exceed $500.00 per participant during the course of the program, <br />including the post exit follow-up phase. <br />• <br />1 pdated: 1 / 18/ 13 <br />12900 garden grove blvd. suite 214o 1 garden grove, colifornia 92843 1 phone: 714.636.9095 1 fax: 714.636.8828 1 w .ocapico.org <br />orange county asion and pacific islander community alliance <br />EXHIBIT A <br />