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Orange County Conservation Corps <br />Santa Ana Workforce Investment Board - The Youth Service Provider Network <br />Request for Proposal <br />PY 201312014 <br />G. Majority of communication between the Provider and Navigator will be <br />via email, will the facility have internet access for staff and youth? <br />All staff members at the Orange County Conservation Corps have Internet access though a <br />dedicated hi -speed data connection and maintain a computer lab for Corps Member use <br />and <br />training. The Orange County Conservation Corps uses several customized program/grant- <br />specific <br />databases (such as the Virtual One -Stop system), spreadsheets and internally developed <br />forms and custom databases to track a wide variety of program and grant outcomes. <br />H. The facility needs to be compliant with the Americans with Disability Act <br />(ADA) of 1990, please answer complete the ADA/EEO Survey, see <br />Attachment H. <br />The Orange County Conservation Corps' facility is compliant with the Americans with <br />Disability Act. <br />XIV. Fiscal Capacity (1 page maximum) <br />A. Describe the process used to capture and report fiscal data. <br />Orange County Conservation Corps uses two primary systems in capturing and reporting <br />fiscal data. OCCC uses Novatime 3000 Enterprise to track staff and participants time. This <br />system uses a biometric finger prints to clock in and out for participants and a dedicated <br />identification number and password for staff to clock in and out on a daily basis. Payroll <br />and operating expenses are then track by our dedicated Sage MIP fund accounting <br />software. This funding will be assigned a unique fund number and are track separately <br />from everything else. All expenditure are pre -planned and preauthorized by the <br />respective responsible parties. Please see attached procurement policy for detailed <br />procedure. Multiple check and balance processes are in place to ensure fiscal <br />accountability and appropriate expenditures of planned costs. <br />B. Attach a copy of the organization's procurement policies and procedures. <br />See attached <br />C. What systems are used to ensure fiscal accountability and appropriate <br />expenditures, and planned costs? <br />All expenditure are pre -planned and preauthorized by the respective responsible parties. <br />Please see attached procurement policy for detailed procedure. Multiple check and <br />balance processes are in place to ensure fiscal accountability and appropriate <br />expenditures of planned costs. <br />D. Describe invoicing process and list qualifications of staff assigned to task. <br />Monthly invoices are generated by the Chief Financial Officer and reviewed and approved <br />by the Chief Executive Officer to ensure appropriateness, within guideline and budgetary <br />constraints. Using reports from Novatime 3000, Sage MIP and various supporting <br />documents, the CFO prepares a formal invoice for submission. The CFO qualifications <br />EXHIBIT A <br />