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Request for Destruction of Records <br />October 1, 2013 <br />Page 2 <br />RECORD <br />CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD DATES RETENTION <br />PERIOD <br />ABATEMENTS Abatement of various Files on Dangerous Buildings, Garbage, 2005-2011 (Items Hardcopy - 2 <br /> undesirable conditions Trash, & Weed Abatement, Public Nuisance included in Council years, LaserFiche <br /> and other related Council actions including Agenda Packets) Imaging - <br /> correspondence and Requests for Council Permanent <br /> Action (RFCA) <br />CLERK- Miscellaneous Includes both incoming and outgoing 2008 2 years <br />ADMINISTRATION Correspondence general correspondence, including letters <br /> and e-mail along with citizen feedback; <br /> Various files, not related to specific cases <br /> and not otherwise specifically covered by <br /> the retention schedule. <br />COUNCIL Agendas Original Meeting Agendas: City Council, 2005-2011 Hardcopy - 2 <br />MEETINGS Redevelopment Agency, Successor years; Imaging <br /> Agency, Santa Ana Financing Authority, Copy- <br /> Special Meetings, Commissions - agendas Permanent (2004 <br /> and packets can be imaged immediately for to present) <br /> permanent retention, if desired. A paper <br /> copy can be maintained for one year, if <br /> desired. <br /> Agenda Notices Notices - Public Meetings including Special 2005-2011 2 years <br /> Meetings. <br /> Agenda Publications Affidavits of Publication I Posting - Proof of 2005-2011 2 years <br /> publication or posting of legal notices - <br /> examples of legal notices: Notice of Public <br /> Hearing, Notice of Lien, etc. <br /> Agenda Packets Council Meeting, Successor Agency, Santa 2005-2011 Hardcopy - 2 <br /> Ana Financing Authority, Commissions years, Imaging - <br /> agenda packet materials, e.g., Requests for Permanent <br /> Council Action (RFCA's) and backup (available from <br /> information on Council Agenda items - 2004 to present <br /> Originals can be imaged immediately for only) <br /> permanent retention, if desired. The <br /> imaged record can serve as the permanent <br /> record, if desired. <br />FINANCE Clerk of the Council Copies of Direct Payment Vouchers 2003-2011 2 Years <br />(Financial Operating Budget, (DPV's), Materials Releases (MR's), <br />Documents) Purchasing, Purchase Orders (PO's) and other Clerk <br /> Requisitions, Purchase expenditure records <br /> Orders <br />r! S Alcoholic Beverage Control (ABC) 2008-2011 3 Years <br />19C-4