22C - SPEC - SIGNS HARDWARE AND ACCESSORIES

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 21, 2013 TITLE: CONTRACT RENEWAL WITH SAFEWAY SIGN COMPANY FOR SIGNS, HARDWARE AND ACCESSORIES (SPEC. NO. 11-044) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2ntl Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Safeway Sign Company for traffic signs, hardware and accessories for a one-year period in an amount not to exceed $125,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Sign Maintenance Services Division maintains a wide array of traffic and street name signs throughout the City. 5,100 signs were replaced during fiscal year 2012-13. The U.S. Department of Transportation established new regulations to improve highway and street safety by replacing less reflective signs with higher retro-reflectivity signs. The regulation includes a mandated replacement deadline of January 2015. The Public Works Agency has a replacement schedule in place to comply with the new regulation. The materials necessary for ongoing sign maintenance operations, including signs, posts and mounting hardware, are purchased through the Central Stores warehouse for distribution. On October 11, 2011 the City awarded Safeway Sign Company a contract for traffic signs, as well as hardware and accessories for a one-year period, with provisions for two one-year renewals. The vendor has agreed to renew the contract without an increase in pricing. Staff recommends the final renewal of the contract. FISCAL IMPACT Funds are available in the Public Works Roadway Marking/Signs account (no. 01117625-63001). Edwin "William" Gal z, P.E. Interim Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency V 22C-1