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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 21, 2013 <br />TITLE: <br />CONTRACT RENEWAL WITH WEST <br />COAST SAND AND GRAVEL, INC. <br />FOR WASH AND FILL SAND <br />(SPEC. NO. 12-0 6) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2n° Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with West Coast Sand and Gravel, Inc. for wash and fill sand for a one-year <br />period in an amount not to exceed $75,000, subject to non-substantive changes approved by the <br />City Manager and City Attorney. <br />The Public Works Maintenance Services Division performs maintenance and repair on the City's <br />streets. In order to perform these duties, the agency requires an assortment of road materials <br />including wash and fill sand. These base materials are used when repairing asphalted surfaces. <br />Road materials are purchased through the Central Stores warehouse for distribution to the City <br />Maintenance Services Division staff. The contract for wash and fill sand is designed to provide a <br />quality product at significant savings based on quantity pricing. <br />On January 22, 2013, the City Council awarded a contract to West Coast Sand and Gravel, Inc. <br />for a one-year period with provisions for four, one-year renewals. The vendor has agreed to <br />renew the contract without an increase in pricing. Staff recommends the first renewal of the <br />contract. <br />FISCAL IMPACT <br />Funds are available in the Public Works Sanitary Sewer Service account (no. 05617640-63001). <br />APPROVED AS TO FUNDS AND ACCOUNT: <br />Edwin "William" Ga ez, P.E. <br />Interim Executive Director <br />I1x mn%r <br />Francisco Gutierrez y? <br />Executive Director J" <br />22G-1