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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 21, 2013 <br />TITLE: <br />CONTRACT AWARD TO CART- <br />AWAY CONCRETE SYSTEMS, <br />INC. FOR A CONCRETE MIXER <br />SYSTEM (SP NO 13- <br />i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1"Reading <br />? Ordinance on 2n'Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Cart-Away Concrete Systems, Inc. a concrete mixer system in an amount not <br />to exceed $55,500, subject to non-substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Public Works Water Systems Maintenance Division performs a variety of maintenance and <br />repairs to City's water distribution system which consists of approximately 480 miles of water <br />mains, 6,000 distribution valves, 4,815 fire hydrants and other water related assets. System <br />disruptions, such as water main breaks or leaks, require street and/or sidewalk excavation. <br />Currently, staff rents the equipment necessary to patch street and sidewalks. Occasionally the <br />equipment is not available and staff is required to mix concrete manually. The concrete mixer <br />system will ensure the equipment to mix concrete is available when required allowing for a more <br />efficient and cost-effective way to perform trench repairs. <br />The notice inviting bids was advertised August 28, 2013, and bids were solicited. A summary of <br />the bid invitations and bids received is as follows: <br />3 Invitations For Bid mailed <br />1 Bid received <br />Bids were received, opened on September 10, 2013, and evaluated. The bid from Cart-Away <br />Concrete Systems, Inc. is responsive to the specifications and meets the City's requirements. <br />FISCAL IMPACT <br />Funds are available in the Public Works Water Systems Maintenance account (no 06017641- <br />66400). <br />221-1