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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 21, 2013 TITLE: CONTRACT RENEWAL WITH OFFICE DEPOT FOR OFFICE SUPPLIES (SPEC. NO. 10-052) I CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on ts' Reading ? Ordinance on 2"' Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Office Depot for the purchase of office supplies in an annual amount not to exceed $170,000 subject to non substantive changes by the City Manager. DISCUSSION City departments require an assortment of office products for their daily operations including specialized paper, binders, and an assortment of various office supply items. Office Depot offers on- line ordering with next day delivery service at no additional charge, with tracking and payment information for the requesting departments. The contract offers a range of 40-70 percent discounts through the Los Angeles City Cooperated Contract Program. By using the contract, the City benefits from the quantity pricing. Additionally, since the introduction of managed print services through C3 Office Solutions, desktop printer toner costs have declined 42 percent or the equivalent of $41,000 over the past nine month period. Furthermore, the introduction of managed print services has helped reduce the Office Depot office supplies contract by $45,000 when compared to the prior year. On January 4, 2011, the City Council awarded the office supplies contract to Office Depot for a one year period, with provisions for four one-year renewals. Office Depot has exceeded performance expectations, and has agreed to renew the contract without an increase in pricing. Staff recommends the second renewal option. FISCAL IMPACT Funds are available in various departmental Office Supplies account no. (63001) Francisco Gutierrez Executive Director Finance and Management Service Agency SH 22B-1