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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 21, 2013 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />AWARD A CONTRACT TO ? As Recommended <br />CERTIFIED TRANSPORTATION ? Or Amended <br />? Ordinance on 1"Reading <br />SERVICES, INC ? Ordinance on 2ndReading <br />FOR CHARTER BUS SERVICE ? Implementing Resolution <br />(SPEC. NO. 13-048) ? Set Public Hearing For_ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Certified Transportation Services, Inc. for charter bus service for a one-year <br />period with provision for four, one-year renewals, in an annual amount not to exceed $55,000, <br />subject to non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency utilize charter bus services for youth <br />excursions and OCTA Senior Mobility Program transportation needs. Coach buses with restroom <br />facilities are used for excursions that require one hour or more of travel time. Shuttle or school <br />buses are used for trips lasting less than one hour. Additionally, the Police Athletic and Activities <br />League (PAAL) utilize charter bus services for youth program excursions throughout the school <br />year. <br />The notice inviting bids was advertised September 25, 2013, and bids were solicited. A summary <br />of the bid invitations and bids received is as follows: <br />5 Invitations for or Bid mailed <br />1 Invitation for Bid mailed to Santa Ana vendor <br />4 Bids received <br />1 Bid received from a Santa Ana vendor <br />Bids were received, opened on October 7, 2013, and evaluated (Exhibit 1). The bid from <br />Certified Transportation Services, Inc. is responsive to the specifications and meets the City's <br />requirements. <br />22J-1