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MMIM "9,6L <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 4, 2013 <br />TITLE: <br />DESTRUCTION OF <br />OBSOLETE CITY RECORDS <br />CITYR <br />i i i • <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 " Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Approve the requests for the destruction of obsolete records from City departments in accordance <br />with the retention schedule outlined in City Council Resolution 2013 -014. <br />DISCUSSION <br />On April 1, 2013, the City Council approved a Resolution outlining the records retention schedule <br />for the agencies, departments, and offices of the City. City records are governed by the Public <br />Records Act which provides the period in which records need to be retained. The Citywide <br />Records Team compiled the Citywide Records Retention Schedule which sets forth the retention <br />period for a particular record. The Municipal Code requires that the destruction of a City record be <br />approved by the City Attorney. <br />In accordance with Section 56 of the Citywide Records Retention Schedule Resolution, the City <br />Aftomey has approved the list of records proposed for destruction from the departments as <br />outlined in the attached documents. <br />FISCAL IMPACT <br />There is no fiscal impact associated with this item. <br />Attachment <br />19C -1 <br />