25D - AGMT - ANNUAL MAINT AND SUPPORT OF POLICE DIGITAL IMAGING MGMT SYS

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fewame CITY COUNCIL MEETING DATE: NOVEMBER 18, 2013 TITLE: AGREEMENT WITH LINIER SYSTEMS FOR ANNUAL MAINTENANCE AND SUPPORT OF POLICE DIGITAL IMAGING MANAGEMENT SYSTEM CITY . / CLERK OF COUNCIL USE ONLY: 0=0 90:1 ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s` Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with Linear Systems for maintenance and support of the Digital Imaging Management System (DIMS), which maintains all photographic still, video and audio evidence for the Police Department, in an amount not to exceed $29,999. DISCUSSION The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004 using Urban Area Security Initiative (UASI) funds and allows crime scene images to be captured and stored digitally. It currently houses nearly six - hundred thousand crime scene photographs and countless hours of crime scene video and audio footage. This system is a compulsory investigative tool that assists in the successful documentation of extensive crime scenes. The DIMS system is of paramount importance to criminal investigations and its maintenance, continued security, and storage redundancy is essential for the Forensic Services section. The responsible vendor, Linear Systems, has been accommodating, professional and consistent in it's servicing of the system and staff recommends renewal of their agreement. The agreement will be for a one -year term for a not to exceed amount of $29,999. FISCAL IMPACT Funds are available in the Police Department's Forensic Services contract services account (no. 01114455 62300). 1 Carlos Rojas Acting Chief of Police Police Department APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Mgt. Services Agency 25D -1