22A - SPEC NO 11-060 - ASPHALT ST MAINT

Home Browse Search

CITY COUNCIL MEETING DATE: NOVEMBER 18, 2013 TITLE: CONTRACT RENEWAL WITH BEN'S ASPHALT INC. FOR ASPHALT STREET MAINTENANCE (SPEC. NO. 11 -060) CITY M CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Ben's Asphalt Inc. for asphalt street maintenance for a two year period in an amount not to exceed $630,000 annually, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Maintenance Street Division is responsible for maintaining approximately 400 miles of streets within the City of Santa Ana. In order to do so, asphalt street maintenance and repairs are required. Services provided under the asphalt street maintenance contract include excavation and cold milling of existing roadways, construction of asphalt concrete pavement, crack sealing and portland cement concrete repairs. In addition, the contract provides for water and sewer system maintenance, including trench repair, and adjustment of water valve boxes, manhole frames and covers to grade. On December 19, 2011, the City Council awarded a contract to Ben's Asphalt, Inc. The vendor has agreed to renew the contract; however, has requested an average of ten percent increase due to higher asphalt and operation costs. Staff recommends approval of the recommended action. FISCAL IMPACT Funds are available in the Public Works Agency Roadway Maintenance, Water System Maintenance and Sanitary Sewer Service accounts (nos. 02917660 - 62300, 06017641 -62300 and 05617640-62300). APPROVED AS TO FUNDS AND ACCOUNT: Edwin "William" Galvez, P.E. Francisco Gutierrez Interim Executive Director Executive Director Public Works Agency Finance & Mgmt. Services Agency 22A -1