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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 16, 2013 <br />TITLE: <br />CONTRACT AWARD TO <br />DELL COMPUTER CORP <br />FOR COMPUTERS <br />(SPEC. NO. 13 -073) <br />CITY MANAG <br />RECOMMENDED ACTION <br />r�q <br />CLERK OF COUNCIL USE ONLY: <br />TINSWOM <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1"Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Dell Computer Corporation for the purchase of desktop computers in the <br />amount of $24,000; and an additional $10,000 for an annual blanket contract, for a total amount <br />not to exceed $34,000, subject to non - substantive changes approved by the City Manager and <br />City Attorney. <br />The Personnel Department is responsible for the administration of a wide range of services <br />designed to recruit and retain a qualified and diverse workforce to meet the needs of the <br />organization. Currently, the department's computers are over eight years old and require <br />replacement to continue managing and operating various systems, such as: NEOGOV Personnel <br />Services software, EPersonality for payroll and benefits functions, the Infor system for purchasing <br />functions, SIGMA for applicant tracking, and IVOS claims system for liability and workers' <br />compensation claims. This action will replace 20 desktop computers in the Personnel Services <br />Benefits and Risk Management Divisions. To increase efficiencies staff recommends Council <br />approval of this action. <br />Dell Computer Corp provides various computer parts and supplies for departments citywide. The <br />purchase of the 20 desktop computers when combined with anticipated purchases during the <br />current fiscal year, exceed the $25,000 aggregate limit. In order to facilitate continued purchase <br />of computer parts and supplies, staff recommends the increase to the aggregate limit. <br />Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Western States Contracting Alliance <br />(WSCA) establishes California Multi -State Cooperative Agreements for Commodities, IT Goods <br />22C -1 <br />