25B - AGMT - CODIFICATION SERVICES - MUNICODE

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 16, 2013 TITLE: AGREEMENT WITH MUNICIPAL CODE CORPORATION FOR CODIFICATION AND ON -LINE PUBLICATION OF THE CITY'S CODES / CITY MAN R CLERK OF COUNCIL USE ONLY: U , , 1111M ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2od Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached agreement with Municipal Code Corporation for a three year period in the annual amount not to exceed $25,000 subject to non - substantive changes approved by the City Manager and City Attorney. The City has had a long- standing relationship with Municipal Code Corporation "MCC" for codification and publication of its ordinances into code books. The City has paid $21.50 per page for supplements to our code books for the past three years and vendor has agreed to maintain their rates for the next three years. Supplements are distributed to various departments, county offices and law libraries throughout the State. The per page rate includes updated pages for the Table of Contents, the Index and Section listings for each new ordinance submitted. In addition, the City pays MCC $500 per year for publication of the Code via the internet. Additional services provided in the base rate include A Code Comparative Table supplied with each supplement which provides history of the ordinances codified. FISCAL IMPACT Funds are available in the Clerk of the Council's Office Contractual Services (account no. 01107031 - 62300). Maria D. Huizar Clerk of the Council Attachment: Contract APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez Executive Director Finance & Management Services Agency �� 25B -1