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7. ADMINISTRATION OF PROGRAM <br />7.1. Decision - malting and Approval. <br />7.1.1. Except as specifically provided in this Agreement, the following actions and <br />tasks require consent of all Parties: <br />7.1.1.1.Any material modification to the Authorized Work in connection with the <br />Program. <br />7.1.1.2.Any action that materially impacts the agreed -upon schedule for <br />implementing the Program. <br />7.1.1.3. Selection of any Contractor not previously approved by the Utility, if <br />applicable. <br />7.2. Document Retention. Unless otherwise specified in this Agreement, the Parties shall <br />document all material Program decisions, including, without limitation, all actions <br />specified in Section 7.1.1 above, in meeting minutes or if taken outside a meeting, <br />through written communication, which shall be maintained in hard copy form on file by <br />the Parties for a period of no less than five (5 ) years after the expiration or termination <br />of this Agreement. <br />7.3. Regular Meetings. During the term of this Agreement, the City representatives of the <br />Partnership identified in writing pursuant to Section 6.2.1 and 6.3.1, respectively, shall <br />meet monthly at a location reasonably agreed upon by the Parties. In addition to any <br />other agenda items requested by either Party, the agenda shall include a review of the <br />status of the City's 2013 -2014 Program performance, deliverables, schedules and <br />budget, toward achievement of the goals set forth in the PIP (Exhibit A), and the <br />Partnership's progress towards meeting overall Partnership goals set forth in Exhibit C. <br />Any decision - malting shall be reached and documented in accordance with the <br />requirements of Section 7.1 above. <br />7.4. Regular Communication. Regular communication among Partnership representatives is <br />critical for the long -term success of the Partnership and achievement of Partnership <br />goals and objectives. Notwithstanding Section 7.3, above, the' Partnership representatives <br />identified in writing by each Partner pursuant to Sections 6.2.1 and 6.3.1, respectively, <br />including other Program Participants, shall communicate regularly with each other to <br />review the status of the Program's goals, deliverables, schedules and budgets, and plan <br />for upcoming Program implementation activities, and to advise the other Party of any <br />problems associated with successful implementation of the Program. Any decision - <br />making during this communication process shall be reached and documented in <br />accordance with the requirements of Section 7.1 above. <br />7.5. Non - Responsibility for Other Party. Notwithstanding anything contained in this <br />Agreement in the contrary, a Party shall not be responsible for the performance or non- <br />performance hereunder of the other Party, nor be obligated to remedy any other Party's <br />defaults or defective performance. <br />2013 -14 Santa Ana Partnership Agreeme �5C_l0 7 <br />