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EXHIBIT C <br />VIDEO ENGINEERING SERVICES <br />Council Meetings <br />VIDEO ENGINEERING SERVICES (Thomas E. Bystry) will serve as Prod ucer /Adm in istrator for <br />City of Santa Ana City Council meetings. Said services include hiring and supervision of video <br />production staff. Consultant shall provide production services in live meeting coverage and <br />playback for up to twenty -four (24) meetings, including City Council meetings held the first and <br />third Mondays of the month, Candidates Forum, Election coverage and swearing -in ceremonies <br />biannually, and various additional meetings as selected by the Clerk of the Council and /or City <br />Manager. Production services shall include all responsibility for graphics during the presentations, <br />video roll -ins and all audio /visual needs. Additionally, Consultant shall provide technical <br />assistance for city production crews and staff. Services shall include: <br />1) Serve as Video Producer for all council meetings and cable- casting events in council <br />chambers. <br />2) Maintain open communications with city clerks' office for special needs or changes <br />pertinent to the agenda for each council meeting. <br />3) Communicate and confirm with the cable administration office in Parks and Recreation <br />regarding council meeting coverage and playback related to the city channel. Report of <br />technical playback and council problems and remedies to the cable office. <br />4) Provide, hire and supervise all video production crew and staff which will include Director, <br />Camera Robotics Operator, Audio Operator, Graphics Designer and Playback Operator. <br />These positions may be consolidated in one person. <br />5) Schedule video production staff. Pre - arrange and notify crew of video productions and <br />changes. <br />6) Provide maintenance of playback equipment located in City Hall and necessary for City <br />Council meeting. <br />7) Provide for office administration and payroll for video production crew and playback. <br />8) Provide and be responsible for all production staff training and hands -on use of <br />equipment for video crews. <br />9) Direct communication with City Council members and Clerk of the Council. <br />10) Review any needs or concerns related to production request: includes powerpoint, <br />overheads, video roll -ins and presentations, review cueing system, proper use of <br />microphones for Council. <br />11) Arrange for and design overall look and style of productions. <br />12) Arrange for input of council graphics prior to the meeting. Run a spell check. Arrange for <br />graphics to state replays during the meeting, approximately every 30 minutes during <br />program. <br />Compensation for Video Engineering services shall not exceed $33,300 annually, as follows: <br />$17,700 for first Monday meeting each Month. $15,600 for third Monday of the Month - if <br />televised. This is flat rate amount regardless of duration of council meetings. Said fee includes all <br />required crew and insurance required by City Hall. All invoices submitted shall be itemized. <br />25E -11 <br />