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A • <br />CITY COUNCIL MEETING DATE: <br />JANUARY 7, 2014 <br />TITLE: <br />AGREEMENT WITH GEOSPATIAL <br />TECHNOLOGIES, INC. TO PROVIDE <br />MAINTENANCE FOR THE POLICE <br />DEPARTMENT'S AUTOMATIC <br />VEHICLE LOCATOR SYSTEM <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2"' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a one -year agreement with <br />GeoSpatial Technologies, Inc. for software application maintenance and customer support in an <br />amount not to exceed $20,898, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />On December 16, 2008, Council approved the agreement with GeoSpatial Technologies (GST) <br />to purchase the Automatic Vehicle Locator (AVL) system and provide software maintenance and <br />support. This system enables the Santa Ana Police Department the ability to track police <br />vehicles using mapping software throughout the City of Santa Ana. This system is an important <br />safety and efficiency tool, as it allows dispatchers to know the location of patrol vehicles and <br />dispatch officers in an efficient manner, thus reducing response times and increasing officer <br />safety. <br />GST provides bug -fixes and upgrades to the AVL software when they are available at no <br />additional charge during the term of the maintenance program. In the event that the Police <br />Department experiences a critical system failure, which shall be deemed to have occurred if the <br />system is down or inoperable, GST shall respond and look into correcting the problem <br />immediately upon receipt of a call for service. For all other non - critical failures, GST will respond <br />and attempt to correct the problem within four hours upon receipt of a call for service. <br />The Police Department is satisfied with the AVL system and GeoSpatial Technologies' support <br />services, and is proposing a new one -year software service and maintenance agreement in an <br />amount not to exceed $20,898. The Automatic Vehicle Locator system is proprietary and owned <br />by GeoSpatial Technologies and can only be serviced by this company. This agreement may be <br />terminated by the City upon thirty -days written notice of termination. <br />25G -1 <br />