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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 21, 2014 <br />TITLE: <br />AGREEMENTS AND APPROPRIATION <br />ADJUSMENT FOR CARNIVALS AT CITY <br />OWNED PARKS <br />CITY MANAGE <br />17xd*7 IT, IT, 1:41U747Ti <br />CLERK OF COUNCIL USE ONLY: <br />F-ITIOT20671WE <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Nearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute an agreement with Fiesta <br />de Carnival in the amount of $22,500 for a one -year term, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with "O" <br />Entertainment in the amount of $15,250 for a one -year term, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />3. Authorize the City Manager and Clerk of the Council to execute an agreement with Robert <br />Acosta & Associates in the amount of $13,500 for a one -year term, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />4. Approve an appropriation adjustment recognizing projected carnival revenue in the amount <br />of $51,250 in the Recreation Special Fees and Donations revenue account (no. 02213002 <br />57010) and appropriate funds to the Recreation Special Fees and Donations expenditure <br />account (no. 02213200 62300). <br />DISCUSSION <br />Annually, the Parks, Recreation and Community Services Agency ( PRCSA) provides safe, clean, <br />low cost carnival events for the community. For 2014, PRCSA is proposing nine carnivals on the <br />dates listed in the agreements and park locations shown in Exhibit A. PRCSA will hire carnival <br />promoters to organize the carnivals and they will pay all applicable City fees, including a fee to <br />help renovate the park turf and make small improvements at the completion of the carnival. <br />In 2012, Fiesta De Carnival, "O" Entertainment and Robert Acosta and Associates were selected <br />as the carnival promoters using the City's Request for Proposals (RFP) process. City staff is <br />proposing that the City use the recommendations of the 2012 RFP process to contract with these <br />promoters for a third year. All three promoters have worked in Santa Ana for many years and have <br />20A -1 <br />