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i <br />CIT Y COUNCIL MEETING DATE: <br />JANUARY 21, 2014 <br />TITLE: <br />CONTRACT AWARD TO EXCELSIOR <br />ELEVATOR FOR ELEVATOR <br />MAINTENANCE AND REPAIR <br />SERVICES (SPEC. NO. 13 -070) <br />Y/� <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />. * D <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 151 Reading <br />❑ Ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Excelsior Elevator for elevator maintenance and repair services for a three -year <br />period in an annual amount of $63,500, with provisions for two one -year renewals exercisable by the <br />City Manager, subject to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Building Maintenance Division is responsible for maintaining <br />approximately 30 elevators in City buildings, including libraries, City Hall, Ross Annex, Police <br />Administration Building, Santa Ana Transportation Center and Corporate Yard. In order to comply <br />with regulations from the State of California Department of Industrial Relations, Division of <br />Occupational Safety and Health (Cal- OSHA), regular preventive maintenance and periodic testing is <br />required. Cal -OSHA inspects all elevators and escalators at least once a year. Upon successful <br />inspection, a Conveyance Permit for each piece of equipment is issued. Elevators may only be <br />serviced by certified operator technicians. <br />The service contract with Excelsior Elevator includes regular lubrications, adjustment and <br />replacement of all major and minor parts, prompt and efficient repairs of elevator trouble, as well as <br />the rewind of burned motors and replacement of electric coils. <br />The Request for Proposal (RFP) was advertised on November 06, 2013, and offers were solicited. A <br />summary of the RFPs and offers received is as follows: <br />7 Request for Proposal mailed <br />1 Request for Proposal mailed to a Santa Ana vendor <br />5 Proposals received <br />1 Proposal received from a Santa Ana vendor <br />Proposals were received and opened on December 16, 2013, and evaluated (exhibit 1). The <br />proposal received from Excelsior Elevator, a Santa Ana Vendor, is responsive to the specifications <br />and meets the City's requirements. <br />22B -1 <br />