Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 21, 2014 <br />TITLE: <br />AGREEMENT AMENDMENT FOR PARK <br />LANDSCAPE MAINTENANCE SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />F-11aa Z <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute- a -one -year agreement <br />amendment, with DMS Facility Services, LLC to provide park landscape maintenance services in <br />District Two, in an amount not to exceed $326,506.79, and approve a 10% contingency for <br />unanticipated work for a total amount not to exceed $359,157.47, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) currently divides the City into <br />five separate park maintenance districts. In 2011, DMS was awarded a one -year agreement with <br />four renewal options through June 30, 2016. The City and DMS Facility Services have agreed to <br />renew the agreement for another term. This amendment represents the second extension through <br />January 31, 2015. <br />District Two is located in the northeast quadrant of the City and includes 27 properties, as listed in <br />the Routine Maintenance Schedule of the amendment. The one -year base contract cost is <br />$326,506.79. An additional 10% contingency is included for unanticipated work, resulting in a total <br />contract amount of $359,157.47. DMS has agreed to a $53,152.32 or 14% decrease from the <br />previous agreement and add -ons in response to a reduction in the scope of work to the <br />agreement. DMS has been providing landscape maintenance services for the City since 2010 and <br />is performing satisfactorily. <br />FISCAL IMPACT <br />Funds for these agreements are included in the Park Services M &R Buildings and Grounds <br />account (no. 01113250 62320), Community Development Maintenance Contract Services account <br />(no. 40718842 62300), Successor Agency - Redevelopment Obligation Retirement Contract <br />Services account (no. 67118021 62300) and Parking Meter Contract Services account (no. <br />02718860 62300). <br />25C -1 <br />